Events Coordinator en Your Startup Operations

Who You Are

• You can walk into an unstructured environment and bring clarity to it independently and without needing everything spelled out.
• You're warm, energetic, and client-facing ready; people enjoy working with you and that comes through in every interaction.
• You thrive juggling multiple priorities in fast-paced, last-minute-change environments. Context-switching doesn't throw you off.
• You're proactive and detail-oriented, you see what needs to happen and you move on it before being asked.
• You are detail-oriented. Hint: On your first interview, mention which SCORE value you most align with at the end of the interview for huge bonus points.

Responsibilities:

• Own the full event process end-to-end, from the first inquiry all the way to event day. Quotes, proposals, contracts, invoices, follow-ups.
• Keep clients happy and informed at every stage, managing last-minute changes and questions without breaking a sweat.
• Coordinate event staffing by reaching out to contractors, confirming availability, and making sure everyone knows where to be and when.
• Build and manage detailed event timelines so nothing falls through the cracks.
• Track and order supplies and inventory ahead of each event, staying two steps ahead of what's needed.
• Take ownership of the CRM (Triple Seat), leads, communications, and timelines all live there and you keep it clean and current.
• Build SOPs and internal systems from zero. This business is growing fast and you're the person helping it get organized.
• Support the founder directly with day-to-day operational and administrative needs as the business evolves.
• During slower seasons, roll up your sleeves on business development; think lead sourcing, social media support, and outreach to attract new clients.

• Solution-focused: Think critically and propose solutions independently.
• Curiosity: Ask questions and actively seek understanding.
• Ownership: Take full accountability and responsibility for your role.
• Resourcefulness: Use all available resources to solve challenges or answer questions.
• Excellence: Deliver high-quality work and exceptional results.